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Data Entry Operator/TranscriptionistAlternative titles

Ringa Patopato/Kaiwhakauru Raraunga

This job is sometimes referred to as:

Keyboard Operator
Dictaphone Typist
Medical Typist
Court Reporter

Data entry operators/transcriptionists transcribe and copy information that is spoken or written.

Contact us

Call us on 0800 222 733

What are the chances of getting a job?


Job opportunities for data entry operators/transcriptionists are average due to declining demand for their services, but relatively high worker turnover creates regular openings.

The number of data entry operators/transcriptionists declined by about 40% in the last two years, according to Ministry of Business, Innovation and Employment estimates.

The decline is because increased use of automated data entry and voice recognition software has reduced the need for people in the role.

However, even though the number of workers is down, positions still regularly become available because people often do not stay in the job for long.

Higher demand for medical typists

When vacancies come up for medical typists, employers often find it hard to get people with the necessary skills. 

However, vacancies do not come up often, as turnover is low in this speciality, and the field is small.

Varied employers of data entry operators and transcriptionists 

Data entry operators/transcriptionists may work for:

  • banks
  • government departments
  • private businesses
  • courts
  • hospitals and private medical practices.


  • Beech, C, team leader, National Transcription Centre, Wellington, Career Services interview, 15 May 2008.
  • Hays, "The 2013 Hays Salary Guide", (www.hays.net.nz), accessed September 2013.
  • HealthCareers website, accessed September 2013, (www.healthcareers.org.nz).
  • Ministry of Business, Innovation and Employment, '2003-2013 Occupational Data' (prepared for Careers New Zealand), 2013.
  • Ministry of Justice Careers website, accessed September 2013, (careers.justice.govt.nz).

Current vacancies

Experienced legal personal assistant Listed: 11 Aug 2014 Nelson / Tasman
Caregiver / Personal Assistant Listed: 08 Aug 2014 Auckland
PA's & Secretaries! Can't Get Enough of You! Listed: 15 Aug 2014 Wellington
Personal Assistant Listed: 23 Jul 2014 Auckland
Work hard and be rewarded generously!!!! Listed: 23 Jul 2014 Canterbury
Suit Hire Sales Assistant Listed: 19 Aug 2014 Canterbury
Executive Assistant Listed: 19 Aug 2014 Nelson / Tasman

Other vacancy websites

Progression and specialisations

Data entry operators/transcriptionist can progress to working as a personal or executive assistant.

Personal/Executive Assistant job information

Data entry operators/transcriptionists can specialise as a:

Court Reporter
Court reporters take down verbatim (word for word) all the evidence, comments and decisions made in court hearings, during the court proceedings or after they have been held.
Medical Typist
Medical typists transcribe medical information, or type from dictations by health professionals, edit and check the content to make sure it is accurate.

How many people are doing this job?

Year 2012
Year 2011
Year 2010
Source: Ministry of Business, Innovation and Employment, '2003-2012 Occupation Data' (prepared for Careers New Zealand), 2012.

A court reporter sitting at a desk typing

Court reporters often need to type 'verbatim' or word for word

Updated 28 Apr 2014